DEA is currently recruiting a part-time Office Administrator / Project Coordinator onsite at a specific project office in College Station, TX.
This person would be responsible for a variety of project-specific duties in a fast-paced professional consulting design firm.
This position is part-time and is anticipated to be 20 hours per week.
Duties would include the following:
Coordinating and scheduling project meetings, preparing meeting agendas, and preparing and distributing meeting minutes;
Assisting project managers with development of PowerPoint presentations and meeting preparations;
Tracking action items and tasks for multiple Project Managers/Executives;
Corresponding with clients, project partners, and project team members;
Formatting and performing quality reviews of documents such as reports, letters, memos, minutes, etc.
;
Assist in the production and distribution of deliverables to the client and other team members;
Office administration support, including security access rights, onboarding new team members, communications, IT Support and coordination (Wi-Fi, copies, etc.
);
General administrative support at office as needs arise;
Ordering and maintaining office supplies and requests as needed;
Tracking mileage and maintenance scheduling for company vehicles;
Assisting the Office Manager and Project Controls Team as needed;
Coordination with Office Manager for installation of furniture or office changes, including quotes and coordinating work onsite and support;
Tracking, updating, and distributing key project decisions and supporting documentation; and
Update organizational charts and other team resources.
Basic Qualifications:
Minimum 3-5 years of experience in office administration and project coordination;
Experience with multi-tasking and prioritizing competing requests;
Proficiency in Outlook, Word, Excel, and PowerPoint;
Experience coordinating and scheduling complex meeting needs for internal and external individuals;
Excellent written and verbal communication skills including proof-reading and editing;
Experience attending project meetings and preparing meeting summaries;
Ability to work in a fast paced, dynamic, high demand office setting; and
Strong interpersonal skills.
Preferred Qualifications:
Project related experience in an architecture, engineering, or construction firm; and
Additional software skills in ProjectWise, MS Teams, SharePoint, Microsoft Access, Adobe, and Google (Docs, Sheets, Meets, Drive, and Chat).
Benefits:
Medical, Dental, Vision, Disability and Life Insurance
Health Savings and Lifestyle Spending Account with employer contribution
Support for continuing education and training opportunities
Paid Time Off (PTO)/Holiday Pay
401k and Employee Stock Ownership Program (ESOP)
Holistic Wellbeing Program with a focus on physical, emotional, financial, career and community health
Opportunity for growth with support and mentoring to help with professional goals
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