Executive Assistant III

Job Title Executive Assistant III Agency Texas A&M University Department School of Performance, Visualization & Fine Arts Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.
Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are The School of Performance, Visualization and Fine Arts is for students who love to imagine, create, learn, and grow.
It’s for those who love to explore new ways of seeing the world and who understand the magic that can happen when beauty and technology merge.
Students will gain the practical, real-world skills and theoretical frameworks needed to become leaders in the highly competitive fine arts world of the 21st century.
The visual and performing arts are well-established and respected programs at Texas A&M University.
They include dancers, directors, computer graphics engineers, composers, art historians, sound technologists—and much more.
Effective September 1, 2022, our Dance Science, Performance Studies, and Visualization programs joined forces—and over time, are significantly expanding—to combine these strengths with world-renowned Aggie expertise in science, engineering, and technology.
What else is ahead? One priority is a new, $175 million, state-of-the-art performing arts building that will also be a hub of engagement, creation, and discovery for future generations of Aggies in the fine arts.
We can’t wait to get started, and we hope you’ll be part of our journey.
What we want The Executive Assistant III , provides administrative support to the Dean of the School of Performance, Visualization & Fine Arts , including special events, projects, initiatives, and programs.
Provides leadership in planning, directing, and evaluating college operations.
Functions as a high-level liaison to customers, represents the University on committees, and maintains interactions with high-ranking officials within and outside of the University.
Exercises discretion and independent judgment with respect to matters of significance.
What you need to know Salary : Compensation will be commensurate to selected hire’s experience.
Cover Letter/Resume : A cover letter and resume will assist us in our review of your application materials.
These can be uploaded on the application under CV/Resume.
Required Education and Experience: Bachelor’s degree or equivalent combination of education and experience.
Six years of office administration experience.
Required Knowledge, Skills and Abilities: Knowledge of database, spreadsheet, & presentation software.
Excellent oral and written communication skills with attention to detail, initiative and sound judgment.
Strong interpersonal, leadership, problem solving, and organizational skills.
Ability to travel occasionally Preferred Qualifications: Experience in higher-level education administration support.
Job Responsibilities: Support of the Dean: Drafts, reviews, and accesses documents and correspondence for approval and/or review for the Dean.
Evaluates documents submitted for Dean's signature.
Coordinates and monitors action items for the Dean.
Gathers information and drafts responses, when necessary, internally to the school’s administrative leaders, faculty, staff, and students and externally to other deans, and the university’s upper administration.
Manages information requests and requests for proposals from upper administration and other University units to the School and from the School to other internal and external units.
Assists the Dean in coordination of University committees.
Oversees coordination of preparation and submission of agenda items to the Board of Regents.
Provides necessary research and review to allow for informed decisions.
Gathers information and prepares presentations, proofreads documents and recommends changes or actions to be taken.
Exercises oversight over document handling and preparation.
Assists the Dean in coordination of School committees over which the Dean presides.
Follows up on all action items from committees over which the Dean presides.
Manages meetings requests from inside or outside the office.
Liaisons to internal and external partners, including industry, agencies, and donors for special projects.
Manages calendar and schedules all meetings and appointments for the Dean.
Oversees process of travel arrangements and itineraries, and travel reimbursements for the Dean and Dean’s Office visitors.
Assists in the resolution of complex, highly sensitive, and confidential administrative matters.
Administrative: Serves as liaison to areas of the Dean’s office including: Faculty Affairs, Academic Affairs, Research and Creative Works, IT, Marketing and Communications, Finance, Human Resources, Community and Industry Engagement, Facilities, and Development.
Maintains current knowledge of activities and projects in the Dean’s Office.
Evaluates and researches a variety of issues and makes assessments to advise and assist the Dean.
Identifies and recommends improvements for administrative procedures and makes evaluative judgments in implementing changes.
Coordinates and leads administrative support for School events, meetings, specialized activities, projects, long-term initiatives, and new programs that originate from the Dean’s office.
Compiles reports and maintains records and other documents pertaining to the Dean’s responsibilities.
Oversees the preparation of reports, manuals, and publications originating from the Dean’s office.
Makes arrangements for and assists in hosting distinguished visitors to the School.
Serves as a liaison and point of contact for the Dean and Assistant/Associate Deans.
Supervisory: Recruits, hires, trains, supervises, evaluates performance, and develops professional development plans for assigned staff.
Why Texas A&M University? Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.
Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.
Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.
Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatically enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached.
Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application.
We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive.
Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.