General Summary:
Provides secretarial assistance to the District Court, including assisting visitors and callers, typing various legal documents, maintaining a variety of records, and performing office management functions.
Essential Duties:
Assists with the preparation of legal documents and briefs;
Provides assistance to the public, including directing people to the appropriate offices;
Responds to routine inquiries about cases;
Performs office management functions, including maintaining inventory of supplies, preparing Judge’s travel expense reimbursements, preparing budget and equipment needs for the court, and maintaining records on salaries and leave time;
Monitors court expenditures and compares against budget;
Reviews court budget and recommends changes to Judge;
Supervises incoming mail and mail distribution activities;
Types and prepares paperwork for setting of cases;
Mails all appropriate paperwork to all parties;
Types a variety of documents including letters, statements, memoranda, reports, and legal forms;
Maintains a variety of records on court activities;
Assists with maintaining time reports of court personnel and preparing payroll;
Secures appointment of visiting Judges when requested by the presiding Judge;
Maintains internal correspondence files and court’s library;
Performs duties of the Court Coordinator in that person’s absence;
Assists with the preparation of the court budget; and Assists the Court Coordinator when requested.
Other Duties as assigned.
Supervision
Received: From District Judge
Given: This is a non-supervisory position.
Education
Required: High school graduation or its equivalent; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
Preferred:
Experience
Required: At least five years of experience.
Preferred:
Certificates, Licenses, Registrations
Required: None.
Preferred:
Physical Demands
Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear.
The employee frequently is required to stand and walk.
The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus.
Knowledge, Skills, & Abilities
Typical: Legal terminology; standard office practices and procedures; and personal computers.
Operate computers, including word processing and spreadsheet software; type accurately; perform basic mathematical calculations; understand and follow instructions; write letters and memos; operate standard office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public.
Work Environment
Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
The employee is constantly required to work closely with others as a part of a team to perform tedious, exacting work, and to work under time pressures to meet deadlines.
The employee is frequently required to perform multiple tasks simultaneously, and to switch from one task to another.
Job Type: Full-time
Pay: From $21.
92 per hour
Benefits:
* 401(k)
* Dental insurance
* Employee assistance program
* Flexible spending account
* Health insurance
* Paid time off
* Retirement plan
* Vision insurance
Schedule:
* 8 hour shift
Experience:
* Administrative: 5 years (Required)
Work Location: In person
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