Sponsored Billing Post Award Research Administrator I

Job Title Sponsored Billing Post Award Research Administrator I Agency Texas A&M University Department Sponsored Research Services Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.
Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who We Are Sponsored Research Services (SRS) is a consortium of research administrators supporting Texas A&M University System members.
We provide efficient and superior research administration services to members of The Texas A&M University System in Brazos County, Galveston and Qatar.
SRS teams work with stakeholders to provide expertise and assistance with proposal submissions, in negotiation of external contracts, and in project administration throughout the life of the award.
To learn more, visit https://vpr.
tamu.
edu/division-units/sponsored-research-services What We Want Sponsored Research Services is seeking an SRS Sponsor Billing Administrator I who is responsible for preparing sponsor invoices and financial reports, verifying financial data and providing excellent customer service.
We seek to hire a candidate who will support our commitment to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities per our Core Values.
The preferred candidate will have a Bachelor’s degree in Accounting, one year of accounting experience in a business office, and/or experience with university or government fiscal office.
We are looking to hire a candidate who is a team player and who will promote collaboration and cooperation while working within a team.
If the description sounds interesting to you, we invite you to apply to be considered for this opportunity to join our team.
What You Need To Know Salary: Commensurate based on selected hires experience Special Note: A cover letter and resume are strongly recommended.
You may upload them on the application under the CV/Resume section.
Position Details: Hybrid/Remote Work Option: Due to the nature of this position, a hybrid or remote work arrangement may be available for workplace flexibility.
Qualifications Required Education and Experience: Bachelor’s degree or any equivalent combination of education and experience Required Knowledge, Skills, and Abilities: Ability to analyze financial information Excellent verbal and written communication and interpersonal skills Proficient in word processing and spreadsheet software Ability to handle time sensitive matters Ability to multi-task and work cooperatively with others Preferred Qualifications: Bachelor’s degree in Accounting One year accounting experience in a business office Experience with university or government fiscal office Responsibilities: Sponsor Billing - Processes, analyzes, reconciles and submits billing for sponsored research projects using FAMIS transactions.
Prepares, analyzes, reconciles, and submits accurate, timely financial deliverables and special reports/forms in compliance with sponsored research award requirements on SRS managed sponsored research accounts.
Assists in resolving reconciliation problems, financial deliverable issues, and collection of outstanding invoices.
Analyzes expense related issues including unallowable expenses, incorrect items or charges, and over budget errors and assists SRS Research Administrators in making necessary corrections.
Assists in planning of necessary steps when invoices are rejected for programmatic reasons such as: technical deliverables not complete or disagreement on contract terms.
Requests justifications for specific expenditures when requested by sponsors.
Works collaboratively on processes that cross functional areas.
Reporting - Prepares and submits quarterly, annual, and final financial reports according to sponsor and award requirements using FAMIS transactions.
Attends meetings to discuss collection efforts for outstanding invoices, including meetings with representatives from A&M System Members served by SRS.
Deliverables Tracking - Creates and tracks deliverables in award management system Maestro.
Enters billing schedules into Maestro.
Reviews sponsored research award documents to determine billing and reporting requirements and schedules.
Working collaboratively with SRS Research Administrators to facilitate effective and efficient submission of financial deliverables including: confirming all expenses have posted to a project; confirming direct expenses on annual/final financial deliverables; confirming revisions to financial deliverables.
Confirms technical deliverables have been submitted directly to the sponsor or received so that they can be submitted with the financial deliverable.
Why Texas A&M University? Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.
Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.
Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.
Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatically enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee All positions are security-sensitive.
Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.